Introduction

This Agreement, referred to as the “Agreement,” is made between the Retreat organizer (“Organizer”), specifically:
Moore Ideas Consulting, Inc. (DBA Book Huddle), a corporation organized under the laws of British Columbia with its principal place of business at:
2912 W Broadway Suite 323, Vancouver, BC, V6K 2H2, Canada
Website: www.bookhuddle.com
Email: hello@bookhuddle.com
Telephone: 646-217-1567

And you, as a participant in the retreat (“Guest”). By purchasing a retreat ticket, you agree to abide by these Terms & Conditions, including cancellation, refund, and transfer policies.

Article 1 – Confirmation

• To purchase a retreat ticket, you must complete the registration process via the website or email. Upon completing payment, you will receive a confirmation email outlining your registration details.

• Organizer may require additional information (e.g., dietary preferences, roommate preferences) to finalize arrangements.

• Itinerary details, venue information, and other updates will be communicated prior to the retreat but are subject to change at the Organizer’s discretion.

Article 2 – Payment Plans & Fees

• Payment plans require monthly progress payments. If payments are overdue by 7+ days, the Organizer reserves the right to resell the ticket without issuing refunds for amounts already paid.

• Tickets purchased via an upfront payment may qualify for partial refunds under the Cancellations & Refunds policy.

Article 3 – Cancellations, Transfers, & Refunds

Cancellations:

1. 60+ Days Before the Retreat:

   • Organizer will attempt to resell your ticket to the community.

     • If the ticket is resold, you will receive a refund for the amount paid, less a $199 processing fee.

     • If the ticket is not resold, you will receive 50% of the ticket value, less the $199 processing fee.

2. Less Than 60 Days Before the Retreat:

   • No transfers, reselling, or refunds will be permitted under any circumstances.

Ticket Transfers:

• Tickets may be transferred to another attendee with a $199 processing fee, provided the transfer occurs 60+ days before the retreat.

• Transfers are prohibited within 60 days of the retreat start date.

Deposits:

• Deposits are eligible for a partial refund (50% of the amount paid, less a $199 processing fee) if cancellation occurs more than 60 days before the retreat and the ticket cannot be resold.

• If the ticket is resold more than 60 days before the retreat, the original buyer will be refunded the full amount paid, less a $199 processing fee.

• Deposits are non-refundable if cancellation occurs within 60 days of the retreat, and Book Huddle will not attempt to resell the ticket.

Article 4 – Inclusions & Changes

• Your ticket includes only the items explicitly listed on the sales page at the time of purchase.

• Organizer reserves the right to modify the retreat itinerary, accommodations, and activities due to unforeseen circumstances, such as weather, vendor availability, or safety concerns.

Article 5 – Assumption of Risk

By participating in the retreat, you acknowledge and agree to assume all risks associated with the retreat, including but not limited to:

• Physical Risks: Injuries during physical activities, such as hiking, walking, or other excursions.

• Travel Risks: Delays, cancellations, or issues related to transportation, including flights or transfers.

• Health Risks: Illness, including COVID-19 or other communicable diseases.

• Property Risks: Damage, theft, or loss of personal belongings.

You expressly agree to hold Book Huddle/Moore Ideas Consulting, Inc., its employees, contractors, and affiliates harmless from any claims, demands, or liabilities arising from or in connection with the retreat.

Article 6 – Liability Waiver

• You acknowledge and agree that participation in the retreat is voluntary.

• You waive and release all claims against Book Huddle/Moore Ideas Consulting, Inc. for any injuries, illnesses, property damage, or other losses incurred during or as a result of the retreat.

• This waiver extends to any activities facilitated by third-party vendors, including but not limited to excursions, transportation, or lodging.

Article 7 – Travel Documentation

• Guests are solely responsible for maintaining valid travel documentation (e.g., passports, visas).

• Passports must be valid for at least 6 months beyond the retreat date. Failure to provide proper documentation is not grounds for refunds.

Article 8 – Travel Insurance

• Guests are strongly encouraged to purchase travel insurance that covers trip cancellations, medical emergencies, and other unexpected events.

• The Organizer is not liable for any financial losses due to lack of insurance coverage.

Article 9 – Media Release

• By attending, you consent to being photographed, filmed, or recorded, and grant the Organizer rights to use such media for promotional purposes.

• Personal contact information (e.g., address, phone number) will not be shared or published.

Article 10 – Prohibited Activities

Guests agree not to:

• Harass, threaten, or harm other attendees or staff.

• Violate any local laws or regulations.

• Resell or transfer tickets in violation of these Terms & Conditions.

Article 11 – Governing Law & Disputes

• This Agreement is governed by the laws of British Columbia, Canada.

• Any disputes will be resolved through binding arbitration in British Columbia.

Article 12 – Severability

If any provision of this Agreement is deemed unenforceable, the remaining provisions shall remain in full force and effect.

Article 13 – Agreement Modifications

• The Organizer reserves the right to update these Terms & Conditions at any time. The terms applicable to your ticket purchase are those in effect at the time of purchase.

Thank you for joining a Book Huddle retreat. By purchasing your ticket, you acknowledge and agree to these Terms & Conditions. If you have questions, please contact us at hello@bookhuddle.com.